Full Job Description
Are you looking to #ServeYourState and #MakeAnImpaCT? If so, apply today!
The State of Connecticut, Department of Motor Vehicles (DMV) is recruiting to fill full-time Processing Technician positions within the 60 State Street, Wethersfield, CT location.
Who We Are:
At the Department of Motor Vehicles, we are dedicated to protecting the health and safety of the motoring public through education, outreach and enforcement in the areas of weight and safety inspections, heavy duty diesel emission testing, traffic enforcement and investigations of motor vehicle related complaints.
Our mission is to promote public safety and regulate drivers, their vehicles and certain vehicle related businesses through the delivery of exceptional customer service. We are working continuously to deliver new and innovative ways to provide exceptional service to our customers through employees that are empowered to make a difference.
Position Details: The Processing Technician position(s) are full-time (40 hours per week), with working hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., or 8:30 a.m. to 5:00 p.m.
Role/Responsibility:
These roles may include complex duties relating to processing work for attorneys and other legal staff or higher level staff, including scheduling hearings, processing subpoenas, issuing hearing notices, processing a large volume of mail; reviewing and processing of error lists that are received from the Judicial System.
You may also be responsible for independently processing large volumes of Driving Under the Influence (DUI) and drug impaired cases, reviewing and processing correspondence received from other jurisdictions; the roles must ensure conformance with various motor vehicle statutes and regulations.
You may also require accessing various computer systems to create and manage cases, understanding and verbally explaining state laws and regulations concerning driver control and sanctions, dealing with sensitive issues in a confidential manner, as well as participating and contributing to team projects.
You may also require issuance of other time sensitive legal documents and require typing and mailing of final decisions.
What We Can Offer You: We participate in a competitive benefits package that includes comprehensive healthcare coverage, retirement plan options, paid time off and more! We also encourage a healthy work-life balance to all employees.
Selection Plan
All State employees shall follow the guidelines as listed in Executive Orders 13F (3a) and 13G (3a).
To Apply:
In order to be considered for this job opening you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. *For employees in the classified service, permanent status is obtained after successful completion of a working test period. For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).
Applicants must select each location for which they wish to be considered on their application prior to submission. Failure to indicate a location will result in your application not being considered for the vacancy in that specific location.
The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
Applicants must select each location for which they wish to be considered on their application prior to submission. Failure to indicate a location will result in your application not being considered for the vacancy in that specific location
Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
Applicants must select each location for which they wish to be considered on their application prior to submission. Failure to indicate a location will result in your application not being considered for the vacancy in that specific location.
Important Information After You Apply:
This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Connect With Us:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process Updates will be available through your JobAps portal account.
Should you have any questions about this recruitment please contact nasreen.mustafa@ct.gov.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for performing the most complex tasks in carrying out and maintaining a complex clerical processing service having a statewide impact. Services which have a statewide impact are defined as services which directly reach and assist members of the general public.
EXAMPLES OF DUTIES
Performs the most complex duties related to an agency’s clerical processing functions; examines incoming materials for accuracy, completeness and conformance to state statutes and regulations; makes corrections and/or additions; devises follow up procedures to efficiently and effectively carry out activities; initiates and maintains communications with a wide variety of resources to verify information and complete transactions including other state employees, offices and outside officials such as attorneys, judicial and social welfare officials or representatives; interprets and applies state statutes and regulations relating to the particular processing service; makes decisions as to case status, transaction permissibility or admissibility; responds to internal and external inquiries for information and assistance; sets up and maintains office procedures, filing and indexing systems and forms for office use and to meet recurring needs; maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; maintains records and logs; prepares status or statistical reports related to processing function; assists in maintaining general files in support of processing function; initiates correspondence in carrying out duties; types correspondence, forms, file documentation, etc. in support of processing function; may process fees and maintain financial records; may lead lower level clerical employees assisting in carrying out processing responsibilities; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of office systems and procedures; interpersonal skills; oral and written communication skills; ability to compose effective correspondence and forms; ability to read, comprehend and apply laws, regulations, and procedural guidelines; ability to organize and coordinate workflow; ability to articulate ideas and information effectively; ability to perform research assignments; ability to devise and maintain record keeping and filing systems; ability to examine documents for accuracy and completeness; ability to operate office equipment including personal computers, computer terminals and other electronic equipment; ability to operate office suite software.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Three (3) years' clerical work experience.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have involved a full range of clerical duties as an Office Assistant, Interpreter Clerk or its equivalent.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
PREFERRED QUALIFICATIONS
Experience following protocols for handling confidential and time sensitive information.
Experience analyzing data, tracking data, and creating interval report production from database systems.
Experience working with competing deadlines and changing work priorities.
Experience performing a full range of processing technician function while demonstrating organizational. skills, prioritizing task and multitasking.